Logistics Officer

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Description

The objective of this position is to oversee the movement, storage, and distribution of goods and persons in a an efficiently and cost-effectively. The logistics officer will ensure full compliance with SOPs and ensure their seamless flow in operations while managing teams and improving processes.

Key Duties & Responsibilities

Planning and Coordination

• Develop and oversee logistics plans to ensure products are delivered on time and in full.
• Coordinate transportation, warehousing, and inventory management operations.
• Plan routes and schedules to optimize delivery timelines and reduce costs.

Inventory Management

• Monitor and maintain accurate inventory levels to meet customer demands.
• Implement inventory control procedures to avoid overstocking or stockouts.
• Oversee inventory audits and reporting.

Transportation Management

• Manage transportation methods (e.g., light Vehicle, bus, truck) and ensure efficient delivery processes.
• Support the procurement team to negotiate contracts and rates with logistics service providers.
• Monitor fleet utilization and vehicle maintenance schedules.

Warehouse and Storage Oversight

• Supervise the storage and handling of goods to ensure safety and efficiency.
• Optimize warehouse space and workflow processes.
• Implement management approved systems for tracking goods and managing warehouse operations.

Cost Management

• Support the management in control logistics budgets and advise on cost-saving opportunities.
• Analyze logistics expenses and implement strategies to reduce costs.

Process Improvement

• Following guidance from the management and improve logistics systems and processes for better efficiency.
• Use technology (e.g., route optimization tools, VTS, and ERP systems) to streamline operations.
• Monitor KPIs and identify areas for continuous improvement.

Compliance and Safety

• Ensure compliance with local and national regulations governing transportation and logistics.
• Enforce safety protocols for warehouse operations, transportation, and employee safety.
• Manage documentation for receivables, issuances and reconciliations in line with organization SOPs.

Team Management

• Supervise logistics teams, including drivers and warehouse staff.
• Provide training, performance reviews, and team development opportunities.
• Ensure teams work collaboratively to meet targets and deadlines.

Supplier and Vendor Management

• Build and maintain relationships with suppliers, carriers, and logistics service providers.
• Monitor vendor performance to ensure quality, timeliness, and cost-efficiency.
• Manage documentation for receivables in line with organization SOPs. e.g. GRNs, Delivery notes etc.

Customer Service

• Collaborate with other operations teams to meet donor and partner expectations.
• Ensure order accuracy, timely deliveries, and resolution of logistics-related donor and partner complaints.
• Ensure teams work collaboratively to meet targets and deadlines.

Sustainability and Reporting

• Implement environmentally friendly logistics strategies to minimize carbon footprint.
• Generate reports and analyze data related to logistics operations, such as cost, efficiency, and delivery performance.

Requirements

• Bachelor’s degree preferred in Supply Chain management, Procurement and Logistics, or any other related field
• Minimum 6 years of experience in logistics management managing broad range of components i.e. fuel, fleet, stores etc.

Others/Extra Details

• Excellent analytical, organizational, and communication skills.
• Proficiency in data analysis and Microsoft Office Suite (Excel, PowerPoint, Word).
• Ability to work collaboratively and independently in a diverse team environment.
• Strong problem-solving skills and attention to detail.
• Flexibility and adaptability in a dynamic work environment.