Assistant Fuel/ Fleet Officer

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Description

The objective of this post is to support the Fuel/ Fleet officer in managing the distribution of fuel at a fueling station or depot. The role involves ensuring the safe, accurate, and efficient dispensing of fuel to customers or vehicles.

Key Duties & Responsibilities

• Follow up on the vehicle transportation methods (e.g., truck, bus, Light Vehicle, motorcycle) and ensure efficient delivery processes.
• Track and document fleet utilization and vehicle maintenance schedules.

• Ensure fuel is dispensed accurately, with precise measurement to prevent over-dispensing or under-dispensing, thereby maintaining customer satisfaction and minimizing financial discrepancies.

• Adhere strictly to safety protocols, including proper handling of fuel, use of personal protective equipment (PPE), and adherence to fire safety regulations, to prevent accidents and ensure a safe working environment.
• Provide courteous, prompt, and efficient service to customers (Donor, Partners), addressing any inquiries or issues they may have and ensuring a positive customer experience.

• Monitor fuel levels in storage tanks and keep accurate records of fuel dispensed, coordinating with management to ensure timely reordering and preventing stock outs.
• Regularly inspect and maintain fuel dispensing equipment, such as pumps and nozzles, to ensure they are in good working condition and report any malfunctions promptly.
• Manage fuel dispensing transactions accurately, ensuring all transactions are recorded correctly, and reconcile daily dispensing reports with actual fuel dispensed.
• Follow environmental guidelines and protocols for fuel handling and storage to minimize spills and prevent contamination, ensuring compliance with local and national regulations.
• Maximize efficiency in the fueling process to reduce customer (donor, partners) wait times and increase the number of vehicles serviced during a shift.

Requirements

• Bachelor’s Degree in Logistics and procurement management, supply chain, or any other related field.
• At least 2 years’ experience in fuel distribution and management.

Others/Extra Details

• Strong interpersonal and communication skills.
• High level of honesty and Integrity
• Ability to work under pressure with minimum supervision.
• Ability to maintain physical stamina to handle long hours on your feet and be punctual, ensuring consistent operation during designated shifts.