Data Officer

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Description

The management of all warehouse receipt and dispatch information.

Key Duties & Responsibilities

Daily entry of all stock movements in and out of the warehouse for generation of daily reports and culminating in a print out of current stock balances.

• Ensuring that no entry is made unless the appropriate supporting documents have been submitted, and following up where necessary.

• Filing of daily reports in appropriate file.

• Weekly spot checks of stock balances in the warehouse, comparing physical count against bin and stock card entries and the latest stock report and reporting any variations.

• Monthly stock taking in co-operation with, but independently from, the warehouse support staff and reporting variations, if any.

• Preparing any reports as requested by UNHCR Logistics Section or the project management.

• Ensuring that all data files are kept in good order and that historical files are stored facilitating easy reference.

• Make daily back-ups of data, so that no failure in the system would result in the loss of more than current entries.

• Keeps track of received data and source documents. 

• Prepares and sorts source documents, and identifies and interprets data to be entered into the warehouse information system. 

• Liaise with preparers of source documents to resolve questions, inconsistencies, or missing data. 

• Analyse captured data to confirm accuracy i.e serial numbers, days, dates, times and locations etc. 

Requirements

A University Degree in Statistics, Economics, Development studies, Social Sciences or any other related degree

• Minimum of 3 years of experience is required

• Experience in the use of computers and office software packages (MS Word, Excel, etc.) and knowledge of spread sheet and database packages

Others/Extra Details

Strong interpersonal and communication skills.

• High level of honesty and Integrity

• Attention to detail and accuracy

• Advanced computer skills in Ms Word, Excel, PowerPoint presentation

• Ability to work under pressure with minimum supervision.

• Willingness to work in any part of the country